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Bosses

Three conversations to create pockets of certainty amidst Covid-19

by amiel · Apr 22, 2020

Hi Friends,

I call this a burst of timely wisdom. But you tell me. Is it timely? See any wisdom? Hit Reply and let me know.

Why does uncertainty feel so painful?

The uncertainty we all feel due to Covid-19 is gigantic in scale and enormous in emotional impact. As my seven-year-old might say, it’s “ginormous.” Even the most resilient among us are getting knocked on our behinds. Why is this?

Brain science provides an answer. Here’s David Rock, founder of the NeuroLeadership Institute: “Uncertainty registers (in a part of the brain called the anterior cingulate cortex) as an error, gap, or tension: something that must be corrected before one can feel comfortable again. That is why people crave certainty. Not knowing what will happen next can be profoundly debilitating because it requires extra neural energy.”

It isn’t you. It isn’t me. It’s our brains!

Why “hunkering down” won’t make anything or anyone better

One way many leaders respond to uncertainty is by “hunkering down'” or “keeping their heads down.” The rationale goes something like this “I don’t know what’s going to happen next, and it’s not in my hands, so what can I do?”

The implied answer: do nothing. Why don’t we ask the same question, not with resignation, but with curiosity. What can I do?

Three conversations that can calm people’s brains by creating pockets of certainty

If uncertainty accelerates the brain’s threat response system, what slows it down? In leadership, conversations are the center of the universe, so let’s start there. Here are three conversations you can initiate to calm others’ nervous systems:

1. “How we will decide”

Say you’re the President of a university. Everyone wants to know what will happen in the fall. Will the school be open? If so, how will that work? If not, what does this mean for students, faculty and staff? It will be a few months before you can answer these questions, so you may be tempted to stay quiet until then. Here’s an alternative: have a conversation with people about how you will decide what to do in the fall. Walk them through the criteria you will use, the impacts you will consider, and the facts that will come into play. This will create a pocket of certainty in people’s brains.

If you haven’t thought any of this through yet, start today. If you need to involve others—like a faculty council or planning task force—to create the criteria, initiate those conversations now.

2. “What happens next”

This conversation is about time. What are the key dates in the coming weeks and months that you want everyone in the university to know about? What will happen on each date? What won’t happen on each date? The clarity that people experience in learning this will register in their brains as a form of certainty.

Make sure everyone is clear. Create visuals. Invite questions. Take the time to explain things. Remember: understanding and the certainty it brings lives in the eyes of the beholder.

3. “What we can offer”

This conversation is most valuable if you’re a level or more below the top of the organization. Let’s say you’re a VP in a large company, and you’re waiting for more senior leaders to tell you what’s next. What can you and your team do until then?

Reframe the moment. What you’ve called “waiting” is actually a hint from the universe to take the initiative. Gather your team together and come up with a project that builds on its strengths and adds real value. Build this into an offer that you can make to senior leaders. If they accept, you’ve just positioned your team well. If not, you’ve exercised the thinking, collaborating and doing muscles that otherwise would atrophy.

Cheerfully real,
Amiel Handelsman

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Filed Under: Bosses, Complexity, Emotions, Engagement

Three ways in complex times to ensure you’re in the same conversation with others (April 2, 2020 issue)

by amiel · Apr 2, 2020

Hi Friends,

I hope you find this week’s actionable insights relevant to your life in these complex times.

Hit Reply and let me know what you think.

Covid-19 and the end of the Billionaire/Navy Seal exemplar

In books about leadership and high performance, billionaires and Navy Seals are everywhere. This billionaire shows you how to optimize your energy. That team of Navy Seals demonstrates group flow states. Sexy sells, and publishers and authors assume that you and I consider these the sexiest role models.

At least up until now.

I hope that Covid-19 changes this. Isn’t it time to give billionaires and Navy Seals a rest? Can we let tomorrow’s examples of leadership and performance come from the health professions, medical supply logistics, the quality movement, grocery store supervisors, and home delivery?

Do this, and we’ll learn new ways of coordinating action, building trust, and embodying our deepest virtues.

In stressful times, ensure you’re in the same conversation as everyone else

Classic Seinfeld moment: Jerry and Elaine are in the diner. Jerry’s describing a bizarre incident from his day. Elaine is talking about something else. Neither is listening to the other. They go back and forth like this for 30 seconds. It’s so ridiculous that we laugh.

This happens constantly in organizations. You’re in a meeting with five other people. You think you’re in the same conversation, but you’re actually in five different conversations. One person is brainstorming. Another is assessing a past event. Yet another is negotiating what to do next. And so on.

Isn’t it hard enough to understand each other when we’re in the same conversation?

Name the Conversation, a leadership micro-habit

Example: People hear you say three words, interpret it as a request, and then rearrange their priorities to make you happy. Three weeks later, you discover this and say, “…but I was just thinking out loud!” 

If this has happened to you, you’re not alone. As you rise in the organization, this misinterpretation occurs more quickly and by more people. You think you’re exploring possibilities. Everyone else thinks you want something done.

There’s a conversational micro-habit perfect for this situation. I call it Name the Conversation. Here are the steps:

  1. Name the Possibility Conversation. Before you think out loud, say “This is a possibility, not a request” or “Let’s have a possibility conversation about this.” People will put down their To Do Lists and join you in imagining “what if.”
  2. Name the Request. Before you ask someone to do something, say “I have a request.” This will signal to people that it’s time to listen for the what, when and why of what you are asking—and ask for clarification if they don’t understand.
  3. Self-correct. If you forget steps 1 and 2 and leap into the conversation (which at first you will do 98% of the time out of habit), no worries. Simply pause the conversation and clarify your intent. “Just to be clear, I’m making a request.” Or “Let me clarify: right now, I’m not asking you to do anything. Let’s just explore options.”

Cheerfully real,
Amiel Handelsman

P.S. Did someone forward this issue to you? I’d love to have you join us by signing up here.
 

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Filed Under: Accountability, Bosses, Engagement, Power and politics, Words that work

Seven pivotal conversations to have this week with colleagues and family

Seven pivotal conversations to have this week with colleagues and family

by amiel · Mar 18, 2020

Dear Friends,

Surreal and uncertain times call for deep attention to what conversations we have, with whom, and why.  Here are seven conversations you may find valuable having with your family, team, and colleagues this week while working from home.

Hit Reply and let me know what you think or which you may try.

When under stress, I turn to humor

Stephen Colbert did a monologue from his bathtub. My instinctual response was to create two things for the first time:

  1. A guide to mansplaining in an era of the coronavirus. Forget about me as the host of an interview series on women in leadership. Here I play the clueless and offensive mansplainer. Currently available only on request.
  2. A Public Service Announcement. This one I’ll share with you: “Six feet apart or six feet under. The choice is yours.”

Seven pivotal conversations to have this week with colleagues and family

1. “What matters conversations”

In stressful times, this is the one you’re most likely to skip. Please don’t. The “what matters conversation” involves slowing down and talking about what’s important to member of your family or team right now. Doing this has two benefits. First, it forces you—and everyone else—to pause and reflect on what you care about and what concerns you. Second, it helps you know what new worlds you are now speaking into. The child, spouse, or teammate in front of you today is in some ways a different person from the one of only a week ago. The key is to carve out time, say 30-60 minutes, go around the circle/screen, let each person share, and ask clarifying questions to understand.

2. “Possibility conversations”

This is where you explore “what if” scenarios without any pressure to commit. A few weeks ago, my wife and I had a possibility conversation around the question, “What if one of us had to self-quarantine for two weeks?” Last Thursday, we had one around, “What if we were to go to the mountain for the day for cross-country skiing?” In the workplace, you might have possibility conversations around scheduling daily 5 minute check-ins with each person on your team, canceling a planned initiative, or opening up a new collaboration with a division with whom suddenly you have vested interests. Again, this conversation is not a time to make requests or offer to do things. Stick with exploring “what if.”

3. New requests

Great, your team has had a positive possibility conversation around scheduling daily one-on-ones. The more you’ve listen, the more you like the idea. Now, you can take this possibility into action by making a new request: “I’d like to ask each of you, by 6pm today, to schedule a daily 5 min check-in with me between 8am and 5pm PST starting tomorrow and continuing through March 31.” Remember that an effective request has a clear What, When, and Why. And it only becomes a promise when the other person accepts. So consider ending your request by asking each person, “Would you be willing to do this?”

4. New offers

In a “what matters conversation” with your spouse, you realized that she really needs 2-3 hours alone in a quiet house. So you now look at your schedule, hers, and the kids,’ and make an offer. “Tomorrow, from 4 to 6pm, I’d be willing to take the kids on a long bike ride so you can have the house to yourself. Would you like me to do this?”

5. “You can say no or counteroffer”

If you want people to give real Yes’s, you have to make it safe for them to say No or propose a different timeline or outcome. I learned this when I was 22 years old and working for a senior health care leader—a guru of sorts who managed big budgets and testified before Congress. “Amiel,” he would say, “I’d like to ask you to do something. You can say no.” Hearing this surprising statement forced me to think—to not blindly agree but instead assess whether or not I could commit to what he was asking and the deadline. This gave me more freedom (which I liked) and raised the odds of my promises being reliable (which he liked). Every time we went through this, I matured a bit. The “you can say no or counteroffer” conversation is most important when making requests to people who have less authority than you and/or habitually say Yes.

6. Renegotiation of commitments 

Everyone has been moving face to face conversations to virtual.  Our family has also been shifting play dates to Zoom. These are examples of what I call “renegotiating commitments.” You can renegotiate the What and/or the When. Two tips:

  • Start with the phrase, “I’d like to renegotiate our agreement to___” because (a) it signals what’s kind of conversation you’d like to have and (b) it reminds you and them that your relationships rises and falls based on the quality of your commitments to each other.
  • End with “Would this work for you?” Just as it takes two to make a commitment, it takes two to renegotiate one.

 7. Cancellation of commitments with integrity

The past few days have witnessed the most momentous cancellation of commitments in my lifetime. Have you noticed that some people and organizations are better at this than others? Canceling commitments as soon as you realize you can’t deliver—and doing this skillfully—is important for two reasons: first, it allows the “customers” of these commitments to reassess the situation and explore other ways of getting their needs met; second, it preserves trust in the relationship. In my unpublished book Reliable Results (email me if you want a copy), I suggest three steps in canceling commitments with integrity

  • Explicitly cancel. “I will no longer be able to_____ as I had promised.”
  • Provide the context or rationale
  • Make it clear you are open to new requests now or in the future (to the extent this is true)

I hope these are helpful!

Cheerfully real,
Amiel Handelsman

P.S. Did someone forward this issue to you? I’d love to have you join us by signing up here.

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Filed Under: Accountability, Bosses, Promises, Relationships, Women's leadership, Words that work

Five keys to influencing up (Feb 19, 2020 issue)

by amiel · Feb 19, 2020

Hi Friends,

More mid-week actionable insights! Let me know what you think by hitting Reply.

Five keys to influencing up

Want to shape how a senior executive sees you? Here are five keys:

  1. Discover how she sees you today.  What’s her current take on you? What’s behind this assessment?
  2. Before influencing, let yourself be influenced. Bob Dunham taught me this. What is this person trying to achieve? What social needs—like status or autonomy—need to be filled for her nervous system to grant you an opening?
  3. Learn through observation. People will teach you 80 percent of what you need to learn about them without any effort on your part. All you have to do is observe.
  4. Make powerful offers. Rather than waiting for direction, design an offer that benefits the organization. Frame it around the executive’s interests. If she accepts your offer, you’ve created a shared future.
  5. Prepare extra for meetings with her. Rehearse the conversation with a coach or trusted colleague. Block out 30 minutes before to get grounded, centered and present.

Knock your next difficult conversation out of the park

Maybe you don’t want to design forty difficult conversations a year like I do. But if you could choose one difficult conversation to knock out of the park, what would it be?

What’s up with the podcast?

It’s gestating. Under design. When it’s back, you’ll see a new name, new format, and even more actionable focus.

Use recovery periods to stay in the Zone

Many leaders think that taking breaks indicates a defect. You’re weak, timid, or don’t care enough.

I disagree. To give your best for sustained periods and reduce mistakes, recovery periods are essential. Your brain needs them to learn. Your body needs them to stay focused and grounded. And guess what? Your colleagues need you to take them, because you’re a wiser and kinder person when you do.

This isn’t complicated. After fully engaging for 90 minutes, take a 5-minute break. Go for a short walk. Drink a glass of water. Wash your face. Stretch. Sprint. Use a meditation app like Headspace or Calm. Whatever it takes for you to renew. Then fully engage for another 90 minutes. Then, you guessed it: another 5-minute break.

As in sports, it’s hard work, then release. Stress, then recovery. Just do it, then just rest it.

Cheerfully real,
Amiel Handelsman

P.S. Did someone forward this issue to you? I’d love to have you join us by signing up here.

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Filed Under: Bosses, Physical energy, Podcast, Power and politics, Trust

Four ways to ask for a promotion with vastly different results

Four ways to ask for a promotion with vastly different results

by amiel · Jul 18, 2019

Ask for a promotion if you aren’t offered one

You don’t ask for a promotion because you want your boss to offer it to you. Getting offered a promotion feels great. She does the hard thinking. You don’t have to go to her, because she comes to you. And you are now in the driver’s seat. No wonder so many people wait for this to happen.

But waiting requires patience, and who in our world has time for patience? (You know I’m joking, right?). Plus your boss may never make the offer. She may not know you want a promotion. Or she thinks the perfect time for it is next year, after you’ve completed that massive project everyone is talking about. Or she has 99 other things on her mind, including things you’ve asked her for. Plus, she is the kind of person who asks for what she wants. You haven’t asked for a promotion, so you must not really want it.

That brings us to the second method for getting a promotion: asking for it. I call this a request.

Not all requests are created equal. Some are likely to get you what you want. Others will give you things you don’t want and never expected. Occasionally this will turn out in a good way. More often, as my late grandmother would say, not so much!

The illustration above shows four very different results of asking for a promotion. I’ll walk you through them in a moment. But first, we need to introduce an equation that will make your life better.

Remember this equation when you ask for a promotion

Your goal isn’t to ask for a promotion, but to get one. You want a promise. And a request can be many things, but one thing it is not is a promise. That requires something more. Which leads us to our equation:

Request + Acceptance = Promise

This isn’t calculus, but the math matters. To get a promise of a promotion, asking isn’t enough. You need your boss to accept the request. She needs to say Yes.

I can hear you saying, “This is so simple.” It is.

I can imagine you thinking, “Amiel, you are insulting my intelligence.” I am.

And I know what you want to remind me. That a lot more than Yes can happen between the request for promotion and the promise. There can be negotiation, clarifying questions, long pauses to think, counteroffers, checking in with other stakeholders, and various power moves like the single raised eyebrow, which is hard to do but brutally effective.

But here’s the thing. Every single day, smart and savvy people forget this equation—or act as though it doesn’t exist. Either they fail to make the request or they forget to create a request that their boss can accept.

So, the first thing is to make the request—to ask for a promotion. You have to speak. Second, you need to make an effective request. You could be introverted or extraverted. You could be soft-spoken or carry an oomph in your voice. In every case, it helps to speak clearly. This means being two things:

  1. Clear about what kind of promotion you want
  2. Specific about when you want it

I call these the What and the When.

We all know there is much more to asking for a promotion than the What and the When. There is thinking carefully about what work you actually want to do and what title you want to carry, assessing your capacity, framing the request (the Why), timing it (when your boss is in good spirits), identifying your BATNA (best alternative to a negotiated agreement), considering who else will be impacted if you’re successful, and preparing for the conversation. It’s far more complex than what and when.

However, I’ve been consulting since 1993, and consultants are required to use four-quadrant diagrams. So, for, now we’ll stick with two variables: the What and the When.

Three ineffective ways to ask for a promotion

The illustration above shows the four possible scenarios that can result when you ask for a promotion. Three of these you generally want to avoid:

  • If you’re unclear about what you want, yet specific about when you want it (e.g. “I’d like to take on a larger scope”), then you get more responsibility and headache but with the same title and no more pay. Yuck.
  • If you’re clear about what you want, yet vague about when you want it, then you stay in the same position until the day you either retire or die. Important side note: some people want this to be the same day, but I recommend against that. Die or retire, but for heaven’s sake, don’t do them at the same time.
  • If you’re unclear about what you want and vague about when you want it, your boss gets frustrated with your entire personality and sends you to assertiveness training. Which is fine, except if the instructor doesn’t teach you the importance of What and When. If this happens, the next time you ask for a promotion, you’ll utter the same confusing nonsense but with a clear, rich, powerful voice.

Want a bigger, better job? Ask for a promotion like this

By now you’ve mastered the math of the promotion—or at least peeked at the above illustration—so the fourth scenario is easy.

You are clear about what you want and specific about when you want it.

Plus you’re boss has the desire, status, and budget to do her part.

The result? You get promoted to a bigger, better job.

This is what you want. This is what you longed for. So, yes, if you want to send me a Thank You note, I will read it and smile.

There is one caveat to all this: I can’t guarantee that getting the promotion will make you any happier. You might hate the new job. You might distrust the new boss. You might feel overwhelmed by all the new money you’re making (OK, probably not this, unless it’s a lot of money). But my diagram doesn’t include the word “happy,” so for now, we’ll assume that this concept doesn’t exist.

How you ask for a promotion is relevant to everything you want in life

Things happen in the world when people make commitments to each other. When they make promises.

So if you want people to promise you things that you want, remember these points:

  • A promise starts with either a request or an offer. If there’s no request or offer, there’s no promise—and you don’t get what you want.
  • If nobody is offering you what you want, consider what request you could make (and to whom—which is a topic for another day)
  • Your request doesn’t automatically lead to a promise. The other person needs to say Yes.
  • The other person is more likely to say Yes if your request is effective.
  • An effective request includes, among other elements, a clear What and specific When

What request—for a promotion or anything else—will you be making today?

Filed Under: Accountability, Bosses, Careers, Engagement, Promises, Trust

Episode 89: GTD And Promise-Based Management With Michael Dolan

by amiel · Dec 18, 2018

In this week’s episode, Michael Dolan and I show you how to bring about the results you want in life by combining two powerful action frameworks: Getting Things Done (GTD) and promise-based management.

GTD, also known as workflow coaching, helps you manage agreements with yourself. David Allen, my guest on episode 13, outlined this model in his mega bestselling book, Getting Things Done. Michael has been bringing this approach to executives and senior professionals for many years.

Promise-based management helps you manage commitments with others. I heard about it 20 years ago, gave my first talk about it in 2003, and enjoy introducing it to clients. It has been one of the principal themes of this podcast. Many of you heard the integral mashup I did on this topic several months ago.

The question Michael and I explore today is this: what happens when you integrate both frameworks into your day-to-day work life? What becomes possible when you become adept at managing agreements with yourself using GTD and skilled at managing commitments with others using promise-based management?

Neither of us promises you will become superhuman or super-happy.

Then again, nor do we claim these are out of reach!

But seriously, I enjoyed rolling up my sleeves with Michael. Join us as we dig in below the level of concepts to explore specific behaviors you can start practicing today when you combine these powerful frameworks.

Highlights

  • 12:00 How can promises from a 1-on-1 meeting end up in your inbox?
  • 18:00 Processing items at your desk when you’re confused about who promised what
  • 24:00 It’s easier to process (“What is this?”) when you’ve already discussed this with others
  • 30:00 Check your “delegated project” list at the end of a meeting
  • 37:00 Asking the other person to promise to bring up a topic in three months
  • 41:00 You saying “no” to me could help me renegotiate agreements with myself!
  • 47:00 You thought they were going to produce a brochure. They thought they agreed to get it approved.
  • 52:00 What if you don’t trust others to manage their promises?
  • 59:00 Why Michael is in awe of the volume of work his clients manage

Listen to the Podcast

http://traffic.libsyn.com/amielhandelsman/TAS_089_Michael_Dolan.mp3

Podcast: Play in new window | Download | Embed

Subscribe: Apple Podcasts | RSS

Explore Additional Resources

  • Michael Dolan and Truly Productive Leadership
  • A Summary of Workflow Coaching
  • My interview with Elizabeth Doty on making only promises you can keep

Filed Under: Accountability, Bosses, Deliberate practice, Getting Things Done, Podcast, Promises, Relationships, Trust

Episode 79: Integral Mashup On Managing Promises [The Amiel Show]

by amiel · Jun 26, 2018

Introducing… the first integral mashup on managing promises.

I’ve pulled short audio clips from five past interviews and added my own commentary—all on the topic of how we get things done in life through conversation.

This is my favorite topic in leadership development, particularly when meshed with other valuable frames, like the idea that we are all in over our heads in complexity, so why not grow a little bit?

Joining us on this journey are Bob Dunham, Lisa Marshall, Chris Chittenden, Elizabeth Doty, and Susanne Cook-Greuter.

All together in one place for the first time…sort of!

This episode is an experiment. It was both fun and challenging to unpack different guests’ ideas and then place them in a slightly larger context. This stretched my brain!

I’d love your help. Please shoot me a 1-2 line email and let me know what you think.

  • What worked for you?
  • What was missing?
  • Any topics you suggest for future Integral Mashups? Looking at the podcast archives gives me ideas…

Listen to the Podcast

Listen in new window

Explore Additional Resources

  • Episode 7: Bob Dunham On Reliable Promises And Listening For Commitment
  • Episode 42: Lisa Marshall On Exiting, Firing, and Burnout Nation
  • Episode 50: Chris Chittenden on Real Accountability
  • Episode 39: Elizabeth Doty On Making Only Promises You Can Keep
  • Episode 36: Susanne Cook-Greuter On Leadership Maturity, Part 1
  • “Make Life Bigger Than ‘Yes’ Versus ‘No’—my blog post

New to Podcasts?

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Filed Under: Accountability, Adult development, Bosses, Complexity, Deliberate practice, Podcast, Promises, Relationships, Trust

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